More about Bloom FAQs for buyers FAQs for suppliers

More about Bloom

Please select the subject below and click for more information.

Who is Bloom?

Bloom is an innovative private limited company that provides a single supplier solution for consultancy and specialist professional service suppliers to the UK public sector.

We are the delivery partner of the neutral vendor framework for specialist professional services from the North East Procurement Organisation.

As supply chain specialists, Bloom’s philosophy is underpinned by an ‘outcome focused’ approach to procurement. We focus on driving value for money by giving contracting authorities the best choice of large and small suppliers in a quick, compliant and collaborative way.

What is a neutral vendor service?

A neutral vendor helps clients source goods and services. It acts as a single point of contact for clients with no affiliation or interest in any one supplier.

As a neutral vendor, Bloom does not deliver consultancy services itself but helps the buyer select the best subcontractor available based on the brief. We then manage and assure delivery to the client’s satisfaction.

What’s different about the Bloom approach?

Bloom is the trusted partner to more than 340 public sector buyers from across the UK. The neutral vendor approach from Bloom handles all the complexities of supplier management for the client, as we contract back to back with suppliers.  Download our guide to Bloom for more detail.

We provide greater control and transparency of expenditure, whilst also ensuring compliance and helping support strategic ambitions. Such as creating greater social value.

We believe Bloom’s neutral vendor model is unique to the procurement of specialist professional services for the UK public sector. This makes it a safe and viable alternative to traditional procurement methods.

How does the Bloom approach work?

There’s no minimum or maximum value of the project and it’s simpler than traditional frameworks. The only procurement decision and contract is with Bloom; via a compliant route.
First, we help to create the best brief possible. Then we present the buyer with a selection of the most relevant suppliers that meet the brief. Download our guide to Bloom for more detail.

Buyers choose from mini competition or direct award; our experience shows the best value is achieved through mini competition; generating average savings of between 11% and 19% against budget. Our diverse supplier community means we can source suppliers with the right capabilities, capacity and experience for each project.

Our supplier accreditation process ensures all standard documentation; such as professional indemnity insurance, collateral warranties, right to work and recent references are in place. We assure delivery by putting in place all necessary contractual agreements and managing the relationship with the chosen supplier. That means risk is mitigated and quality assured.

Which organisations are using Bloom?

You might think that the Bloom approach is only available for North East based organisation. But that’s not true! We work with over 340 Contracting Authorities across the UK meaning Bloom is now recognised as a nationally available solution.

IA significant amount of our clients are based across the UK, outside the North East. We’re based in offices across the UK, with our Head Office in Gateshead.

This Framework Agreement is available for use by all UK Contracting Authorities. This includes, but is not limited to; Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments and Registered Charities; who have a need to purchase specialist professional services.

The Association of Greater Manchester Authorities and the Southern Universities Purchasing Consortium are also specifically named in the framework agreement.

The North East Procurement Organisation will be happy to help you access this framework, if you’re based outside the North East.

What’s the relationship between NEPO and Bloom?

Bloom is a delivery partner, awarded by the North East Procurement Organisation (NEPO). We source, appoint and manage specialist professional services for its Member Authorities and Associate Members.

Bloom is a private limited company and has no shareholding or other commercial arrangement with NEPO. We also deliver frameworks with other buying organisations like Yorkshire Purchasing Organisation (YPO).

How did NEPO test the market for all 20 categories?

As part of their OJEU compliant framework tender process, the North East Procurement Organisation requested daily rates for each of the 20 categories, as well as the typical grades and roles from potential suppliers in the UK Consultancy Market.

This not only tested the market for categories ‘in-scope’ as part of this solution but can also be used by contracting authorities for benchmarking purposes, pre/post appointments. This information is available on request from NEPO, please contact adam.smith@nepo.org.

How does NEPO ensure the framework is delivered in the best interests of its Members?

The North East Procurement Organisation holds regular performance reviews with Bloom. It’s the opportunity for NEPO and its members to share management information and review the quality of the service provided by Bloom.

Each client of Bloom joins the North East Procurement Organisation as a member or associate member. That gives access to the NEPO team, supplier and Contracting Authority networking days

How cyber secure is Bloom?

Bloom achieved Cyber Essentials certification in May 2017.  Cyber Essentials is a government-backed cybersecurity certification scheme that defines baseline cybersecurity.  Having certification means we’ve been checked against five controls that the government believes when implemented, can prevent around 80% of cyber attacks.

Please select the subject below and click for more information.

How long does it take to get a supplier on board?

Traditional procurement frameworks can take 100 days from requirement to project start. Bloom provides an average turnaround of 20 days from the requirement. That’s based on receipt of a complete project brief. Turnaround times differ depending on the level of support you require from Bloom.

What’s the benefit of working with consultants as opposed to interims?

Consultants are typically registered companies employed to deliver a specific outcome in a defined time period. Interims are usually employed to fill a role, one which could be done by an employee. They work to an agreed job description and are usually paid by the hour.

Working with Bloom to appoint consultants means getting the best value and the best choice of suppliers. This is backed up by supply-chain expertise and delivery assurance.

Can I hire an interim via Bloom?

Yes. Bloom provides an alternative option for delivering outcomes, for which an interim is typically used.

We can facilitate interim appointments where there’s delivery of specialist professional services. But, agency and temporary recruitment is out of scope.

What categories can I buy through the Bloom framework?

There are 20 categories of Specialist Professional Service (SPS) covered by the Bloom framework, including consultancy services.
Just take a look at our category list to see all the consultancy services available on this framework.

Do I pay for use of the Bloom service?

The Bloom solution is typically cost neutral to buyers. The supplier community working with Bloom is charged a 5% management fee on the successful delivery of a project. For that, Bloom provides an efficient route to market for suppliers of all sizes. With Bloom, large and small suppliers can access significant public sector contracts without the need for complex tender responses.

On average public sector buyers save between 11% and 19% against budget with Bloom.

Read what our customers say about us.

Can I meet or talk to someone?

Of course. Just get in contact with Bloom on 020 3498 9400 or by email to hello@bloom.services

How do I build a statement of requirements with Bloom

That depends on how you want to work with Bloom. Our supply chain experts are on hand to help you at every stage of your project. We run a diagnostic with you to analyse your spending and needs. To get started, you’ll need to sign a call-off agreement
If you’d like to fully adopt Bloom we can attend any meetings required, to help inform your stakeholders. Templates are available to help you. Equally, if you’d like to work on a more ad-hoc approach, we’re available to walk you through each project.

Just get in touch to understand how we can help to get you started.

What governance does Bloom provide on its service?

To join the Bloom supplier community, all suppliers go through a full accreditation process, before working on any project.
Our supplier accreditation process is robust ensuring all documentation is in place.

We conduct regular updates through project reports, confirming the quality and standard of the services being delivered. Each project ends with a full client satisfaction review.

What’s the escalation process for any supplier performance issues?

Bloom clients have access to our dedicated service delivery team and a single point of contact to assure successful project delivery. If any challenges or issues are encountered, that is the first place to contact to help the project run smoothly again.

We ask clients to complete a full satisfaction questionnaire after project delivery. We have a robust complaints procedure if there’s anything that needs more immediate or senior attention.
See what our customers say about us.

FAQs for suppliers

Please select the subject below and click for more information.

I’m a supplier – how do I get started?

Suppliers register and then go through an accreditation process to become part of the Bloom supplier community.  Registration is the first stage when you give us initial contact details. Accreditation is the Bloom quality evaluation process that all suppliers go through to access our opportunities with the public sector.

For NEPRO³, you’ll need to decide which categories to register for.  See our category list for full details.  Then download the suppliers’ guide to getting started with Bloomour case study template and visit our cloud-based portal Pro-vide 2.0 to begin.

To register to supply through the ADIRA framework, please visit our dedicated portal.  With ADIRA, suppliers provide specific case studies for the specific tender opportunity they are bidding for.

I’m a supplier – why should I work with Bloom?

A growing number of public sector bodies are choosing a Neutral Vendor approach across all procurement categories, including professional services. Bloom is the trusted partner to more than 340 public sector buyers from across the UK.

To access these opportunities through Bloom, suppliers need to be accredited. This gives you the opportunity to prove your suitability for the projects on offer and ensures that you’re on the radar for future opportunities.

You’ll then be able to promote your accreditation with Bloom. This offers you an efficient route to market, via a national framework for professional services.  Download our guide to Bloom for more detail.

Once accredited, suppliers receive automated alerts, giving them the chance to evaluate the opportunity and whether or not to respond. These are pre-qualified, well-defined and genuine opportunities to win public sector business.

Our service delivery team works between you and the client to ensure the smooth running of the project. You’ll get open and honest feedback on bids. There’s also the chance to network and partner with complementary suppliers to access wider opportunities.

What is the supplier accreditation process?

To join the Bloom supplier community, specialist professional service providers go through a detailed accreditation process. It’s all done through Pro-vide 2.0, our cloud-based system.  Take a look at our step by step guide getting started with Bloom for suppliers.

Registration on Pro-vide 2.0 has been designed to be quick and easy. To become a Bloom Accredited Supplier on Pro-vide 2.0, you need to register and complete your basic profile, this includes agreeing to Bloom’s terms and conditions. Your basic profile will be checked by Bloom and you will receive confirmation in due course to confirm your Bloom Accredited Supplier status. This will give you access to all Bloom procurement frameworks.

To be able to win work on individual frameworks you will need to ensure your extended profile is complete; within this section you will also need to agree to the SDA (Supplier Delivery Agreement) terms of each individual procurement framework.

To get started on a project, we’ll require a purchase order number for the work before it begins.

What do I need for the Bloom registration process?

We have designed the Pro-vide 2.0 registration process to be as quick and easy as possible whilst ensuring the process is robust.

During registration you will be asked to confirm your Professional Indemnity Insurance; as insurance requirements are different for each framework and project, you will not be asked to upload Professional Indemnity Insurance certificates until you receive a relevant opportunity and complete the ITT (Invitation to Tender).

You will be asked to provide case studies and references each time you submit an ITT, allowing you the flexibility to provide the most relevant and up-to-date case studies to showcase your service offering. You will not be required to upload case studies when completing your basic and extended profiles as part of the registration process.

The following documents are specifically required for registering under the Construction, Design & Engineering category, these documents are required within your extended profile section:

  • Health and safety (including training) policy
  • Work equipment procedure policy
  • First Aid policy
  • Risk assessment and COSHH assessment policy
  • Accident reporting policy
  • Fire risk assessment policy
  • Electrical safety policy
  • Manual handling assessment policy

What are the benefits of working with Bloom?

Bloom offers your business an efficient route to market offering pre-qualified, well defined opportunities for suppliers of all sizes, across the UK. We help suppliers like you by supporting established client relationships and helping to create new ones, opening up access to public sector procurement opportunities as never before.  Download our guide to Bloom for more detail.

As Neutral Vendor, Bloom works with you to provide a valuable resource to ensure project success.

There’s access to established processes and CIPS-qualified staff that guide the client from the initial statement of requirements to appointment. Meaning your projects with Bloom have the best possible start.

We are then on-hand with as much or little assistance as required to ensure delivery. That means you get unbiased support to ensure project success, working between you and the client as required.

The 5% management fee

Suppliers are not charged for registration, accreditation or participation in bid opportunities. The only charge is a 5% management fee for any services delivered via our NEPRO³ neutral vendor solution. How much of this fee you choose to include in your proposal costs is your commercial judgment. Bloom Accredited Suppliers have access to the 5% management fee calculator, available on the Suppliers Resources Page.

Start your journey with Bloom

If you’re a buyer or a supplier, talk to us today about how we can work together and keep opening up procurement.

 

Work with us

You may also be interested in…

what our clients say about us

Working with Bloom to access the NEPRO solution has ensured we realise all the expected benefits from a neutral vendor approach in procuring and managing specialist professional services. They are a true partner and are continually looking to improve the way we work and ultimately the services provided by the suppliers.

Darren KnowdChief Procurement OfficerDurham County Council

Bloom was essential in the recent hiring of a consultant for a governance project within oneSource. Through the NEPRO solution, I was able to hire a consultant within 2 weeks of posting my project requirements. I was provided with proposals from a range of experienced and relevant suppliers and received valued support from Bloom throughout the process.

Jane WestManaging DirectoroneSource

Working with Bloom means we get access to the best choice of small and large suppliers, especially supporting local Cornish Small and Medium Enterprises suppliers. Working with a dynamic and competitive supply chain gives us flexibility, greater supplier choice and access to the latest thinking. Overall that delivers better value for money for the tax payer.

Kieran ToppingService Director – Commercial ServicesCornwall Council

I chose to work with Bloom as I liked the idea of outcome-based projects. It’s so much more efficient, as it’s a compliant process without the need to go through the OJEU process as it’s still competitive. Bloom has many suppliers already available but we can add suppliers whenever we want. Having someone who can help by providing a second opinion; a neutral point of view has been valuable to us.

Ariana BeattyVFM Commercial Contract & Risk Management ManagerUniversity of Sussex

Through Bloom we were able to engage with Cardiff Council efficiently and help them access social care services they urgently needed in a compliant way.

Sarah PopeManaging DirectorRT Group

Due to their robust and wide-reaching supply chain, Bloom is able to identify and access even the most niche suppliers. Bloom was able to provide a speedy and robust solution that would not have occurred to us.

Hassan IqbalStrategic Business PartneroneSource

Bloom is a professional and far reaching procurement partner, allowing Torne & Shirmers to reach its target market in supporting the Local Enterprise Partnerships (LEPs), Local Authorities, Universities and NHS Trusts throughout the UK.

Neil WilkinsonManaging DirectorTorne & Shirmers

We have found that Bloom provides a very effective route to market for our services. Especially in cases where we have worked hard to build a relationship with the client and where a full tender process is inappropriate.

Mark SmithDirectorIgnite Consulting Limited

We became a Bloom Accredited Supplier following our attendance at the NCC supplier engagement event, this was crucial to Impeller finding out more information about Bloom and it also gave us great exposure to NCC and definitely assisted in helping us win business with them.

Nicola Halse Business Development ExecutiveImpeller Assurance & Resilience Ltd

Through Bloom and NEPRO we were able to access the right supplier in a short time frame.

Richard HowroydHead of Strategic Procurement & CommissioningBath & North East Somerset Council

Bloom helped us find suppliers in a rather niche market with the skills and expertise we required, which we would have otherwise found very difficult to source.

Colin AnsellLondon Borough of NewhamDirector of Commissioning Support Unit

We have been working in partnership with Bolton Borough Council to transform the delivery of their property services. This close collaboration combined with our expertise means together we have made sure our solution is the best for the people of Bolton.

Mark HardingPartnership DirectorRobertson Facilities Management

We were proud to support West Sussex County Council and CAPITA with their annual planning programme and help to deliver the best outcomes for the County.

Neil WilkinsonManaging DirectorTorne and Shirmers

Being a Bloom accredited supplier offers us appropriate opportunities and improves our chances of being successful. The competition process for the Invest South Tyneside project was robust, yet quick and straightforward and Gardiner Richardson is delighted to have been selected. We’ve hit the ground running and have quickly been able to begin delivering impact and results for Invest South Tyneside.

Rachel McBrydeHead of PR and contentGardner Richardson

Bloom offers access to a large community of SMEs including local and regional suppliers. Being able to easily identify appropriate suppliers available from Bloom is hugely valuable to us

South Tyneside Council

The NEPRO solution assisted the Council in achieving our aims of supporting local business while freeing up valuable time for us to concentrate on high value strategic projects.

Senior Procurement & Contracts ManagerCumbria County Council

Read all

Accreditation and Awards